Duties and Functions

The accountant shall take charge of both the accounting and internal audit services of the local government unit concerned and shall:

Install and maintain an internal audit system in the local government unit concerned;

Prepare and submit financial statements to the mayor, as the case may be, and to the sanggunian concerned;

Appraise the sanggunian and other local government officials on the financial condition and operations of the local government unit concerned;

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Certify to the availability of budgetary allotment to which expenditures and obligations may be properly charged;

Review supporting documents before preparation of vouchers to determine completeness of requirements;

Prepare statements of cash advances, liquidation, salaries, allowances, reimbursements and remittances pertaining to the local government unit;

Prepare statements of journal vouchers and liquidation of the same and other adjustments related thereto;

Post individual disbursements to the subsidiary ledger and index cards;

Maintain individual ledgers for officials and employees of the local government unit pertaining to payrolls and deductions;

Record and post in index cards details of purchased furniture, fixtures, and equipment, including disposal thereof, if any;

Account for all issued requests for obligations and maintain and keep all records and reports related thereto;

Prepare journals and the analysis of obligations and maintain and keep all records and reports related thereto; and

Exercise such other powers and perform such other duties and functions as may be provided by law or ordinance.

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ORGANIZATIONAL CHART OF THE
OFFICE OF THE MUNICIPAL ACCOUNTANT


Services


Performance Pledges

PERFORMANCE PLEDGES
SERVICES RESPONSE TIME

(PER TRANSACTION)

PERSON/S RESPONSIBLE
1. PROCESSING OF CLAIMS
1.1. Receiving recording and releasing of documents 5 minutes RONILLA CORONEL
1.2. Reviewing of vouchers’ supporting documents 30 minutes ELSA D. LIMBO / RONILLA CORONEL
1.3. Preparation of JEVs
• General Fund, 20% AD
• SEF
• Trust Fund
15 minutes
15 minutes
15 minutes
ELSA D. LIMBO
ANNALIZA S. ONA
PRISCILA D. MATUTO
1.4. Pre-auditing of Payrolls and JEVs 4 hours MARIO V. DE RAMOS
2. INSPECTION OF DELIVERIES OF SUPPLIES, MATERIALS AND EQUIPMENT MARIO V. DE RAMOS
3. ISSUANCE OF ACCOUNTANT’S ADVICE FOR CHECKS ISSUED 5 minutes
5 minutes
MICHAEL A. MORADA
JOVY R. BACAY
ANNALIZA S. ONA
4. ISSUANCE OF CERTIFICATES OF TAXES WITHHELD
• Government money payment
• Employees Compensation
5 minutes
15 minutes
MICHAEL A. MORADA
MARIO V. DE RAMOS
5. PREPARATION AND REMITTANCE OF LGU REMITTANCES
• Banks and other Financial Institutions 4 hours MARIO V. DE RAMOS
MICHAEL A. MORADA
REDENCION P. DERILO
• GSIS, Pag-ibig, PhilHealth and BIR 4 hours MARIO V. DE RAMOS
MICHAEL A. MORADA
JOVY R. BACAY
6. ISSUANCE OF CERTIFICATES OF REMITTANCES AND REMUNERATIONS 5 minutes MICHAEL A. MORADA
MARIO V. DE RAMOS
PRISCILA D. MATUTO

OFFICE OF THE MUNICIPAL ACCOUNTANT
2ND FLOOR, ANNEX BUILDING, MUNICIPAL HALL
CANDELARIA, QUEZON
(042) 585-8563