APPLICATION FOR MARRIAGE LICENSE	500.00
MARRIAGE LICENSE	150.00
MARRIAGE SOLEMNIZATION	300.00
FAMILY PLANNING COUNSELING FEE	200.00
LEGITIMATION	300.00
ADOPTION	600.00
ANNULMENT OF MARRIAGE	600.00
DIVORCE / LEGAL SEPARATION	600.00
NATURALIZATION	2,500.00
CHANGE OF FIRST NAME / GENDER / DATE OF BIRTH	3,000.00
CORRECTION OF CLERICAL ERROR /S	1,000.00
SERVICE FEE MIGRATION PETITION
CHANGE OF FIRST NAME & R.A. 10172	1,000.00
CORRECTION OF CLERICAL ERROR /S	500.00
OTHER LEGAL DOCUMENTS	200.00
MISCELLANEOUS FEE	100.00
CERTIFIED COPIES OF ANY DOCUMENTS IN THE REGISTRAR	100.00
BURIAL FEES
BURIAL PERMIT FEE OR TRANSFER OF CADAVER WITHIN THE MUNICIPALITY	100.00
FEE FOR EXHUMATION OF CADAVER	200.00
FEE FOR REMOVAL OF CADAVER	200.00
TRANSFER OF CADAVER TO OTHER PLACE OUTSIDE THE MUNICIPALITY	300.00
FEE FOR INTERMENT OF NON-RESIDENT	300.00

PARA SA MAGPAPAREHISTRO NG BAGONG SILANG NA SANGGOL

MGA KAILANGAN:

1. New Born data – kung sa hospital iniaanak
2. New Born data – kung sa lying-in iniaanak
3. Marriage Contract ng magulang
4. Kung hindi kasal at nais maisunod sa apelyido ng Ama ang bata, kailangan ang Ama at Ina ang magpaparehistro. (may dalang sedula at ID’s) (Revised implementing rules R.A. 9255)
5. Ang maaari lamang magparehistro ng kapanganakan ng sanggol ay MAGULANG ng bata.
6. KAILANGANG MAIPAREHISTRO ANG BAGONG ANAK NA BATA SA LOOB NG TATLUMPONG (30) ARAW.

REQUIREMENTS FOR DELAYED REGISTRATION OF BIRTHS

• Baptismal Certificate
• School Record (Form 137); Elementary/ High School /Nursery/Kindergarten
• New Born Data/Medical Record (kung sa hospital o Lying-in inianak)
• Voter’s Registration Record (VRR) mula sa COMELEC
• Marriage Certificate ng magulang (kung kasal)
• PSA-Negative Result (if born 1945 & above)
• Two Witnesses (kailangang kasama at may sedula at hindi kamag-anak o empleyado ng munisipyo)
• Sertipikasyon ng kapanganakan mula sa Barangay Captain kung sa bahay o lying-in inianak.
• Certificate of Marriage of Document Owner (if married)
• SSS E-1
• Sedula ng magpaparehistro at Valid ID’s.
• Immunization Record (Under 5)

PAALALA

         Kung hindi kasal ang magulang at nais maisunod sa apelyido ng Ama ang bata, kinakailangan na ang Ama at Ina ang syang magpaparehistro. Maaari lamang maisunod sa apelyido ng Ama kung ang bata ay inianak mula March 19, 2004 pataas.Dapat kasama ang Bata kung and edad nito ay 7 anyos pataas. (Revised Implementing Rules and Regulations  RA 9255)

What is meant by an “out-of-town Reporting of Birth”?

An out-of-town reporting of birth is meant as:

An out-of-town reporting of birth occurs when the Certificate of Live Birth is presented to the civil registrar of a city or municipality which is not the place of birth, not for registration but to be forwarded to the civil registrar of the city or municipality where the birth occur and where it should be registered.

The duty of accepting Certificate of Live Birth for out-of-town reporting by the concerned civil registrar may also be performed by the Civil Registrar-General of by his authorized representatives who are the Regional Administrators and Provincial Statistics Officers of the National Statistics Office. (Rule 20, A.O. No.  1  s 1993).

What are the requirements to be complied with by the concerned parties in the out-of-town reporting of birth?

1. The party who is applying for out-of-town reporting of birth shall execute an affidavit declaring therein, among other things, the facts of birth and the reasons why said birth was not recorded in the civil registrar of the City or Municipality where it occur. The affidavit which must be attested by at least two (2) witnesses, shall serve as an application for registration shall be submitted to the civil registrar together with four (4) copies of the Certificate of Live Birth;
2. If the application is for delayed registration of birth, the requirements under the rules governing delayed registration of birth shall also be complied with;
3. The civil registrar or the authorized representative of the National Statistics Office to the application for out-of-town reporting is presented may require from the applicant such other supporting papers as may be considered necessary in establishing the facts of birth especially those pertaining to the date and place of birth and filiation of the child whose birth is being sought for registration;
4. The Certificate of Live Birth, for the purpose of this Rule, shall have the marginal annotation in the form of the following remark : ” Registered pursuant to Rule 20 of the Administrative Order No. 1, s. 1993” ; and,

The civil registrar of the city or municipality where the out-of-town reporting is sought, upon receipt of the Certificate of Live Birth and pertinent papers, shall proceed with the registration. He shall indicate the date when he received the document, and shall sign over his printed name in appropriate space in the Certificate of Live Birth. When the Certificate of Live Birth has been duly recorded and assigned a registry number, the civil registrar shall send back the original copy to the civil registrar or the authorized representative of the National Statistics Office who forwarded the Certificate of Live Birth, who in turn shall give the copy bearing the registry number to the registrant. (Rule 20, A.O. Order No. 1 S. 1993)

SA LAHAT PO NG MAGPAPAREHISTRO NG NAMATAY, KINAKAILANGAN PO NA KUMUHA MUNA NG MGA SUMUSUNOD BAGO MAGPAREHISTRO

1. Sertipikasyon mula sa Kapitan ng Barangay na magpapatunay na sa nabanggit na barangay namatay ang ipaparehistro. Hindi na ito kailangan kung sa hospital namatay.
2. Ang dapat magparehistro ay Asawa, Anak, Kapatid o Magulang ng namatay.
3. Dapat ay may dalang rehistro ng kapanganakan ng namatay ang magpaparehistro.
4. Dapat ay alam ang Pangalan ng sementeryong paglilibingan.

In ordinary marriage, the time for submission of the Certificate of Marriage is within fifteen (15) days following the solemnization of marriage while in marriage exempt from license requirement, the prescribed period is thirty (30)days, at the place where the marriage was solemnized.

CLIENT GROUPS

• Secretaries of parish church
• Court’s liaison officer
• Local Chief executive’s (Mayor’s) staff
• Owners of the document

MGA KAILANGAN SA PAGKUHA NG LISENSYA SA KASAL

(MARRIAGE LICENSE)

KAILANGAN PO NA LAHAT NG REQUIREMENTS AY KUMPLETO UPANG MAKAPAGPASULAT

• CERTIFICATE OF NO MARRIAGE (CENOMAR) – GALING PHILIPPINE STATISTICS OFFICE (DATING N.S.O.) LUCENA CITY LAMANG KASAMA ANG RESIBO
• BIRTH CERTIFICATE NG KAKASALIN
• MARRIAGE COUNSELING SEMINAR – TUWING HUWEBES, 1:00- 3:00 NG HAPON SA HARAP NG TANGGAPAN NG CIVIL REGISTRAR
• FAMILY PLANNING SEMINAR – TUWING HUWEBES,3:00 – 5:00 NG HAPON SA HARAP NG TANGGAPAN NG CIVIL REGISTRAR
• SEDULA NG KAKASALIN
• 18-20 YEARS OLD – KASAMA DAPAT ANG AMA
• 21-24 YEARS OLD – KASAMA DAPAT ANG AMA AT INA
• BARANGAY CLEARANCE– SA TAGA-CANDELARIA LAMANG
• CERTIFICATE OF LEGAL CAPACITY – KUNG FOREIGNER ANG IKAKASAL
• DEATH CERTIFICATE OF DECEASED SPOUSE – FOR WIDOW / WIDOWER APPLICANT
• VALID ID’S NG KAKASALIN AT MAGULANG NA PIPIRMA
• Kinakailangan na mayroong palugit na hindi bababa sa labing-dalawang (12) araw mula sa petsa ng aplikasyon ng lisensya hanggang sa pagkuha nito

KUNG NAIS PONG KUMUHA NG    CERTIFIED TRUE COPY O CERTIFICATION NG BIRTH, MARRIAGE OR DEATH SA OPISINA NG LCR, ANG MAY-ARI NG DOKUMENTO, ASAWA, ANAK, MAGULANG O KAPATID NG INIANAK,  NAMATAY O IKINASAL AY KAILANGAN NA MAY DALA PONG VALID  I.D.

KUNG KAYO PO AY THIRD PARTY, MAGDALA PO NG AUTHORIZATION LETTER NA             NAGMULA ALINMAN SA MAY-ARI, ASAWA, ANAK, MAGULANG O KAPATID AT VALID I.D.  NG NAGBIGAY NG PAHINTULOT GAYUNDIN    MAGDALA NG VALID I.D. ANG BINIGYAN NG PERMISO. KUNG NAGKATAON NA ANG ANAK O KAPATID ANG KUKUHA O NAGBIGAY NG PERMISO, SIYA PO DAPAT AY NASA WASTONG GULANG NA LABING WALO (18) PATAAS.

(PD 603 Child and Youth Welfare Code and RA 10173) RA 10173, or the Data Privacy Act, protects individuals from unauthorized processing of personal information that is (1) private, not publicly available; and (2) identifiable, where the identity of the individual is apparent either through direct attribution or when put together with other available information.

The following are considered legal instrument.

• Affidavit of acknowledgment/Admission of paternity- a public document executed by the biological father establishing paternal relationship with the child.
• Legitimation- is a remedy by means of which those in fact were not born in the wedlock and should, therefore be considered illegitimate are, by fiction, considered legitimate, it being supposed that they were born when their parents were already validly married.
• Affidavit to use Surname of the Father Under R.A. 9255, it is public instrument executed by the Father giving the child the prevail age to use his surname.

Legal Instrument Requirements

Acknowledgment/Admission of Paternity:                           

1. Birth Certificate of child
2. Father of Child with SEDULA
3. Proof of Filiation ; (SSS E-4, BIR, PHILHEALTH-MDR)
4. Valid ID/s

Affidavit to Use the Surname of the Father (AUSF):

1. Birth Certificate of the child
2. Mother of child
3. Mother  with SEDULA
4. Valid ID/s

Maaari lamang maisunod sa apelyido ng Ama kung ang bata ay inianak mula March 19, 2004 pataas. Dapat kasama ang Bata kung and edad nito ay 7 anyos pataas. (Revised Implementing Rules and Regulations  RA 9255)

Legitimation:

1. Birth Certificate of child
2. Marriage Certificate
3. Certificate of No Marriage (CENOMAR) – to be requested from Philippine Statistics Authority (PSA)-Lucena City
4. Parents with SEDULA
5. Valid IDs of parents

REGISTRATION OF COURT ORDERS/DECREES AND REQUEST FOR ANNOTATED RECORD

LIKE OTHER CIVIL registry documents, court decrees concerning the status of a person must be registered functioning, within 10 days after decree/order has become final.

The following are registrable court decrees:

• Decree of Legal Separation
• Declaration of Nullity of Marriage
• Court decisions or orders to correct or change entries in any certificate of birth, marriage or
  death
• Declaration of Presumptive Death
• Repatriation or voluntary renunciation of citizenship
• Court decision recognizing or acknowledging natural or impugning or denying such recognition or acknowledgment
• Judicial determination of maternity affiliation

REQUIREMENTS

• Original/Certified photocopy of the court order * Certificate of finality
• Certificate of court registration issued by the concerned Municipality/City Civil Registrar where the court order was issued

REGISTRATION OF FOUNDLINGS/ABANDONED CHILDREN

A FOUNDLING is a deserted or abandoned infant or child-with parents, guardian, or
relatives being unknown-found by another person (finder); or a child committed to an
orphanage, or charitable or similar institution with unknown facts of birth and parentage.

New Rules in the Registration of Foundling 

Pursuant to the enactment of Republic Act No. 9523 (An Act Requiring the Certification of the Department of Social Welfare and Development (DSWD) to Declare a Child Legally Available for Adoption Proceedings, Amending for this Purpose Certain Provisions of Republic Act No. 8552, otherwise known as the Inter-Country Adoption Act of 1995 and Presidential Decree No. 603, otherwise known as the Child and Youth Welfare Code, and for other purposes), the rules for registration of foundling under Administrative Order No. 1, Series of 1993 are hereby repealed. The new rules that pertain to the registration of foundling shall be as follows:

Rule 1. Who shall register?

Only DSWD authorized social worker can register the foundling. All foundling cases shall now be referred the regional office of DSWD where the foundling was found for the issuance of a “certification to” declaring the foundling legally available for adoption.

Rule 2. Requirements in Registering Foundling

2.1 Certified True Copy of Certification issued by the Secretary of the Department of Social Welfare and Development(DSWD) stating that the child was legally available for adoption; and
2.2 Certified True Copy of the Child Profile issued by the DSWD.

Rule 3. Submission to PSA-OCRG

After registration, the city/municipal civil registrar shall transmit the Foundling Certificate and its supporting documents to the Philippine Statistics Authority – Office of the Civil Registrar General (PSA-OCRG).

Republic Act No. 9048 – Authorizes the City of Municipal civil registrar of the consul general to correct a clerical or typographical error in an entry and/or change of first name or nick name in the civil registrar without need of a judicial order.

An administrative remedy in nature, or it is a departure from the usual judicial process in correcting clerical errors of changing an entry in civil registry documents. It is aimed  at according petitioners an expeditious and cheaper way of correcting errors found in her/his records.

Republic Act No. 10172 – Correction of Clerical and Typographical Errors in Month and Date of Birth and Sex of a Person Appearing in Civil Register

REQUIREMENTS (CORRECTION OF CLERICAL  ERRORS)

• BIRTH/MARRIAGE/DEATH CERTIFICATE – P.S.A. COPY TO BE CORRECTED
• BIRTH/MARRIAGE/DEATH CERTIFICATE – LCRO COPY TO BE CORRECTED
• BAPTISMAL / CONFIRMATION CERTIFICATE
• OTHER DOCUMENTS ISSUED BY RELIGIOUS AUTHORITIES
• MARRIAGE CERTIFICATE
• SCHOOL RECORD– FORM 137: ELEMENTARY; High School; Transcript of Records
• VOTER’S REGISTRATION RECORD (COMELEC)
• CERTIFICATE OF EMPLOYMENT/UNEMPLOYED/AFFIDAVIT OF NON-EMPLOYMENT
• EMPLOYER CERTIFICATION, if employed, that the owner of the document has
• no pending administrative, civil or criminal case, or no criminal record
• RESIDENCE CERTIFICATE (SEDULA)
• G.S.I.S RECORD
• SSS RECORD
• TIN; PHILHEALTH; PAG-IBIG ( ID’S-RECORDS)
• MEDICAL RECORD/ VACCINATION RECORD
• BUSINESS RECORD
• DRIVER’S LICENSE
• INSURANCE POLICY
• CERTIFICATE OF BIRTH OF TWO CHILDREN / BROTHER /SISTER
• LAND TITLE
• BANK PASSBOOK
• PASSPORT

Other documents may be required which the Office may consider relevant and necessary for the approval of the Petition.

“PLEASE COMPLY THE ABOVE SUPPORTING DOCUMENTS OTHERWISE PETITION WILL BE IMPUGNED”

REQUIREMENTS FOR CHANGE OF FIRST NAME

• BIRTH CERTIFICATE – P.S.A. COPY TO BE CORRECTED
• BIRTH CERTIFICATE – LCRO COPY TO BE CORRECTED
• BAPTISMAL / CONFIRMATION CERTIFICATE
• OTHER DOCUMENTS ISSUED BY RELIGIOUS AUTHORITIES
• MARRIAGE CERTIFICATE
• SCHOOL RECORD– FORM 137: ELEMENTARY; High School; Transcript of records
• VOTER’S REGISTRATION RECORD (COMELEC)
• CERTIFICATE OF EMPLOYMENT/UNEMPLOYED/AFFIDAVIT OF UN-EMPLOYMENT
• AFFIDAVIT OF PUBLICATION
• NEWSPAPER CLIPPINGS
• BARANGAY CLEARANCE, POLICE CLEARANCE, N.B.I. CLEARANCE
• EMPLOYER CERTIFICATION, if employed, that the owner of the document has no pending administrative, civil or criminal case, or no criminal record
• RESIDENCE CERTIFICATE (SEDULA)
• G.S.I.S RECORD
• SSS RECORD
• TIN; PHILHEALTH; PAG-IBIG ( ID’S-RECORDS)
• MEDICAL RECORD/ VACCINATION RECORD
• BUSINESS RECORD
• DRIVER’S LICENSE
• INSURANCE POLICY
• CERTIFICATE OF BIRTH OF TWO CHILDREN / BROTHERS /SISTERS
• LAND TITLE
• BANK PASSBOOK
• PASSPORT

Other documents may be required which the Office may consider relevant and necessary for the approval of the Petition.
“PLEASE COMPLY THE ABOVE SUPPORTING DOCUMENTS OTHERWISE PETITION WILL BE IMPUGNED”

REQUIREMENTS FOR R.A. 10172 (CORRECTION OF SEX/GENDER)

• Birth Certificate – PSA copy to be corrected
• Birth Certificate – LCRO copy to be corrected
• Baptismal certificate and other documents issued by religious authorities. In case the petitioner/document owner has no baptismal certificate or similar documents an affidavit attesting to the facts shall be submitted.
• Earliest school record:

Form 137-ELEMENTARY

In case where the petitioner/document owner never entered school, an affidavit attesting to the facts shall be submitted.

• Barangay/Police Clearance/NBI Clearance
• Employers’ Certification

If the petitioner at the time of filing of the petition is not employed, an affidavit of Non-Employment shall be submitted

• Medical Records/ULTRASOUND
• Medical certification issued by an accredited government physician
• City/Municipal Civil Registrar certification of authenticity of the medical certification issued by the accredited government physician stating that the petitioner has not undergone SEX CHANGE or SEX TRANSPLANT
• Residence Certificate
• Affidavit of Publication
• Newspaper Clippings

REMARKS:

4.2 For correction of clerical error and typographical error in the entry of SEX.

The verified petition shall be filed, in Person, with the City/Municipal Civil Registrar of the city or municipality or the Philippine Consulate, as the case may be, where the record containing the entry of sex in the birth certificate to be corrected is registered.

“PLEASE COMPLY THE ABOVE SUPPORTING DOCUMENTS OTHERWISE PETITION WILL BE IMPUGNED”

REQUIREMENTS FOR R.A. 10172 (CORRECTION OF DATE OF BIRTH)

• Birth Certificate – PSA copy to be corrected
• Birth Certificate – LCRO copy to be corrected
• Baptismal certificate and other documents issued by religious authorities. In case the petitioner/document owner has no baptismal certificate or similar documents an affidavit attesting to the facts shall be submitted.
• Earliest school record:

Form 137-ELEMENTARY

In case where the petitioner/document owner never entered school, an affidavit attesting to the facts shall be submitted.

• Barangay/Police Clearance/NBI Clearance
• Employers’ Certification

If the petitioner at the time of filing of the petition is not employed, an affidavit of Non-Employment shall be submitted

• Medical Records/ URINALYSIS
• Other documents the C/MCR may consider relevant and necessary for:

Marriage Certificate

SSS Record

• Residence Certificate (SEDULA)
• Affidavit of Publication
• Newspaper Clippings

Other documents may be required which the Office may consider relevant and necessary for the approval of the Petition.

“PLEASE COMPLY THE ABOVE SUPPORTING DOCUMENTS OTHERWISE PETITION WILL BE IMPUGNED”

Who are legitimate children?

Children born after one hundred and eighty days following the celebration of the marriage, and before three hundred days following its dissolution or the separation of the spouses shall be presumed to be legitimate. (Art. 225, Civil of the Philippines).

Children conceived or born during the marriage of the parents are legitimate.

Children conceived as a result of artificial insemination of the wife with the sperm of the husband or that of a donor are likewise legitimate children of the husband and his wife, provided that both of them authorized or ratified such insemination in a written instrument executed and signed by them before the birth of the child. The instrument shall be recorded in the civil registry together with the birth certificate of the child. (Art. 164, Family Code of the Philippines).

Is the child considered legitimate although the mother may have declared against its legitimacy?

The child shall be considered legitimate although the mother may have declared against its legitimacy or may have been sentenced as an adulteress. (Art. 167, Family Code of the Philippines)

What are the rights of legitimate children?

Legitimate children shall have the right:

1. To bear the surnames of the father and the mother:
2. To receive support from them, from their ascendants, and in a proper case, from their brothers and sisters, in conformity with article 291 and,
3. To the legitimate and other successional rights which this Code recognize in their favor. (Art. 263, Civil Code of the Philippines)

Does the practice of some Filipino Muslim of using the first name of the father as the family name of the children violate the provisions on the use of surnames?

Legitimate child have the right to bear the surname of the father and of the mother. (Art. 62(a) of P.D. 1083 (Code of Muslim Personal Law of the Philippines).

The provisions of the law governing use of surnames were formulated in order to avoid confusion in the use of surnames, and to settle doubts on their proper use (Report of Code Commission, p51, cited in Tolentino, supra, p.721), we are unable to find any provision in the Muslim Code or the Civil Code which would authorize the use of the name as the family name of surname of the children of Muslim parents, for purposes of registration, especially in accomplishing the Certificate of Live Birth (Mun. Form No.102).

Accordingly, unless the law is amended to reflect the alleged tradition or practice, the children should bear the family or surname of their father for registration purposes. (Opinion No. 112, Series of 1985, from the Minister of Justice Estelito P. Mendoza)

Who are illegitimate children?

Children conceived and born out a valid marriage are illegitimate, unless otherwise provided in the Family Code (Art. 165, F.C.)

Who are considered illegitimate children?

The following are illegitimate children:

1. Children born to couples who are not legally married or of common-law marriages;
2. Children born of incestuous marriages;
3. Children born of bigamous marriages;
4. Children born of adulterous relations between parents;
5. Children born of marriages void for reason of public policy under Art. 38 of the Family Code;
6. Children born of couples below 18, whether they are married (which married is void) or not; and,
7. Children born of other void marriages under Art. 15 unless otherwise provided. (OCRG Cir. No. 89-13 dated July 17, 1989)

What is the rule on the registration of births of illegitimate children who were born prior to August 3, 1988?

Illegitimate children as defined under the Civil Code of the Philippines who were born prior to August 3, 1988 and whose births were not previously registered shall be registered under the following rules in addition to those provided for delayed registration of births;

1. Recognition or acknowledgement of an illegitimate child may be made jointly by the father and mother or by only one of them (Art. 276, C.C.) When the father or the mother makes the recognition separately, he or she shall not reveal the name of the person with whom he or she had the child; neither shall he or she state any circumstance whereby the other parent may be identified (Art. 280, C.C.)
2. An illegitimate child has the right to bear the surname of the parent recognizing him (par. 1, Art. 282, C.C.) However, an illegitimate child who is not recognized or acknowledged by both parents in accordance with law shall be registered under the surname of the mother (Opinion No. 147 s. 1986, Minister of Justice)
3. Recognition shall be made in the record of birth, a will, statement before a record, or in any authentic writing (Art. 278, C.C.). If made on record of birth at the time of registration the affidavit of acknowledgement printed at the back of the certificate of live birth shall be signed and sworn to jointly by the parents of the illegitimate child, or only by the mother if the father refuses (Sec. 5, Act No. 3753).

May an illegitimate child born on or after August 3, 1988 carry the surname of the father if the father executed an affidavit of admission of paternity?

Illegitimate children born on or after August 3, 1988 shall use the surname of the mother. (Section 1 OCRG Circular No.4 dated October 11, 1988).

The father of an illegitimate child who wishes to have his name indicated in item 13 of the Certificate of Live Birth shall execute an affidavit of Admission of Paternity in lieu of the affidavit of acknowledgement. The purpose of affidavit of admission of paternity is for the support and succession only, and it does not entitle the illegitimate child to use the surname of his father. (Section 2 OCRG Circular No. 4 dated October 11, 1988)

What is the rule on the registration of births illegitimate children who were born on August 3, 1988 and thereafter?

The following rules shall govern the registration of illegitimate children who were born on August 3, 1988 and thereafter:

1. An illegitimate child shall use the surname of his mother (Art. 176, F.C.) regardless of whether or not his father admits paternity (Opinion of Civil Code Revision Committee, September 23, 1988).
2. The name of the father of the illegitimate child may be indicated on the birth certificate of the latter whenever the former executes an affidavit of admission of paternity, provided that such affidavit shall not affect the naming of the illegitimate child (Opinion of the Civil Code Revision Committee, September 23, 1988)
3. The affidavit mentioned in the immediately preceding paragraph, if executed by the father shall be permanently attached to and shall form part of the birth certificate of the illegitimate child. The birth certificate in such a case must have a remark “With Attached Affidavit of Admission of Paternity” impressed with a rubber stamp at the upper left-hand margin and duly signed by the local civil registrar or authorized civil registry personnel.
4. Illegitimate children falling under this classification who were not registered within the prescribed period of registration shall comply with the requirement of delayed registration of births. (Section 4 Circular No. 89-13 dated 17 July 1989)

What consist the full name of an individual?

The full name of an individual consists of a first or given name, a middle name which is the mother’s maiden surname and the last name which is generally the father’s surname. Entries of names in the birth certificate should, as much as possible and legally permissible, follow the above convention. (I.M. p 14)

Is it permissible to leave the first name of the child blank in case the parents cannot decide on the name yet?

If until registration the parents are not decided on the first name for the child, write only the middle and last name but never write “Baby Boy or Baby Girl”. Entries such as “Jr.” of “II” affixed to an individual’s first name to distinguish him from an ascendant of the same name are acceptable as added identification. (I.M. p. 14-15).

What are the rules in making the entry of the last name of a child?

• For a child born to a legally married couple, write the last name of father;
• For a child born to a mother who is not married during a pregnancy and at the time of birth, the following rules shall apply:
  1. If the child was born on or after 3 August 1988, write the last name of the mother.
  2. If the child was born before 3 August 1988:
     • Enter the last name of the father if both parents execute the Affidavit of Acknowledgement at the back of the Certificate of Live Birth.
     • Enter the last name of the acknowledging parent if either the father or the mother alone acknowledges the child. In this case, no information should lead to the identity of the parent not acknowledging the child, that is, the space provided for the information about the parent must have “Not Applicable” or “N.A.” as entry”.
     • If no parent acknowledges the child, enter the last name of the mother (I.M. p. 15-16)

What is the rule in the registration of the place of birth?

1. For births that occur in hospital, clinic or institution, write the complete name and address of the hospital or institution.
2. For births that did not occur in any of the above institution, write the complete address where the birth occurred. (I.M. p. 17)

Is it important to indicate the date and place of the marriage of the parents in the certificate of live birth?

It is extremely important that this item (Item 18) is not left blank, otherwise, the legitimacy of the child will be questioned.

If the parents have forgotten the exact date of their marriage, enter the approximate year. If they cannot approximate the year, enter “forgotten”.

Enter “Not Applicable” if the child has unknown father or mother.

Enter “Unknown”, “Don’t Know” or “D.K.” if the informant could not supply the information.

Enter “Not Married” if the parents of the child are not legally married on or before the birth of the child and their names appeared in Item 6 and Item 13. (I.M. p. 24-25)

What is the implication if Item 22 (Received at the Office of the Civil Registrar) is not signed by the receiver?

The signature affixed in this item indicates that the certificate was filed and accepted by the civil registrar. The date indicates whether the birth certificate was filed within the reglamentary period.

The absence of the necessary signature in Item 22 can be a basis for questioning the validity of the certificate. (I.M. p.27)

What is meant by an “out-of-time Reporting of Birth”?

An out-of-town reporting of birth is meant as:

An out-of-town reporting of birth occurs when the Certificate of Live Birth is presented to the civil registrar of a city or municipality which is not the place of birth, not for registration but to be forwarded to the civil registrar of the city or municipality where the birth occurred and where it should be registered.

The duty of accepting Certificate of Live Birth for out-of-town reporting by the concerned civil registrar may also be performed by the Civil Registrar-General of by his authorized representatives who are the Regional Administrators and Provincial Statistics Officers of the Philippine Statistics Authority (PSA). (Rule 20, A.O. No. 1 s 1993).

What are the requirements to be complied with by the concerned parties in the out-of-town reporting of birth?

1. The party who is applying for out-of-town reporting of birth shall execute an affidavit declaring therein, among other things, the facts of birth and the reasons why said birth was not recorded in the civil registrar of the city or municipality where it occurred. The affidavit which must be attested by at least two (2) witnesses, shall serve as an application for registration shall be submitted to the civil registrar together with four (4) copies of the Certificate of Live Birth;
2. If the application is for delayed registration of birth, the requirements under the rules governing delayed registration of birth shall also be complied with;
3. The civil registrar or the authorized representative of the Philippine Statistics Authority to the application for out-of-town reporting is presented may require from the applicant such other supporting papers as may be considered necessary in establishing the facts of birth especially those pertaining to the date and place of birth and filiation of the child whose birth is being sought for registration;
4. The Certificate of Live Birth, for the purpose of this Rule, shall have the marginal annotation in the form of the following remark: “Registered pursuant to Rule 20 of the Administrative Order No. 1, s. 1993”; and,
5. The civil registrar of the city or municipality where the out-of-town reporting is sought, upon receipt of the Certificate of Live Birth and pertinent papers, shall proceed with the registration. He shall indicate the date when he received the document, and shall sign over his printed name in appropriate space in the Certificate of Live Birth. When the Certificate of Live Birth has been duly recorded and assigned a registry number, the civil registrar shall send back the original copy to the civil registrar or the authorized representative of the Philippine Statistics Authority who forwarded the Certificate of Live Birth, who in turn shall give the copy bearing the registry number to the registrant. (Rule 20, A.O. Order No. 1 S. 1993)

What is legitimation and who can be legitimated?

1. Legitimation is a remedy by means of which those who in fact were not born in wedlock and should, therefore, be considered illegitimate, are, by fiction, considered legitimate, it being supposed that they were born when their parents were already validly married. (1 Manresa 550, as cited on p. 251, Handbook on Family Code of the Philippines, Alicia V. Sempio-Diy).
2. Only children conceived and born outside of wedlock of parents who at the time of the conception of the former, were not disqualified by any impediments to marry each other, may be legitimated. (Art. 177, Family Code)
3. Legitimation of children by subsequent marriage of parents shall be recorded in the civil registry office of the place where the birth was recorded. The requirements for registration of legitimation of illegitimate children are:
   1. Certificate of Marriage;
   2. CENOMAR
   3. c) Certificate of Live Birth of the child;
   4. d) Acknowledgement (not required for illegitimate children born on or after 3 August 1988);
   5. d) Affidavit of legitimation executed by both parents which shall contain the following facts:

(1) the names of the parents;

(2) that at the time when child was conceived, the aforesaid parents could have contracted marriage, and that they subsequently contracted marriage,

(3) the date and place when such marriage was   solemnized;

(4) the name of the officer who officiated the marriage;

(5) the city or municipality where such marriage was recorded;

(6) the name of the child to be legitimated, and the other facts of birth;

(7) the date and place where the birth of the child was registered; and

(8) the manner by which the child was acknowledged by the parents which may be in the child’s record of birth, in a will, a statement before a court of record, or in any authentic writing (not required for illegitimate children born on or after 3 August 1988).

4. For a child to be considered legitimated by subsequent marriage, it is necessary that:

the parents could have legally contracted marriage at the time the child was conceived;

that the child has been acknowledged by the parents before or after the celebration of their marriage; and

the acknowledgement has been made with the consent of the child, if age or with the approval of the court, if a minor, unless it has been made in the certificate before a court of record, or in any authentic writing.

The original family name of the child as appearing in Registrar of Births shall not be erased or deleted, but in the remarks space shall be written “Legitimated by Subsequent Marriage” indicating the family name which the child shall bear by virtue of the legitimation also giving reference to the entry number in the Registrar of Legal Instruments.

When the interested party requests a copy of the birth certificate of a legitimated child a certified copy of the certificate of Live Birth bearing the annotation “Legitimated by Subsequent Marriage on ________ (date of marriage) at __________ (place of marriage)” or a certified transcription using standard form from the Register of Births bearing the effects of legitimation and the same annotation indicated in the certified true copy shall be issued. (Rule 66, A.O. No. 1 S. 1993)

How does legitimation take place?

Legitimation shall take place by a subsequent valid marriage between parents. The annulment of a voidable marriage shall not affect the legitimation (Art. 178, Family Code of the Philippines).

What is adoption?

Adoption may be considered a process “to take into one’s family through legal means and raised as one’s own child”. (The Groiler International Dictionary, vol. 1, 1981: Houghton Mifflin Company).

Adoption is also defined as “a judicial act which creates between two persons a relationship similar to that which results from legitimate paternity and filiation” (A Valverde 473, quoted in Prasnick vs. Rep. of the Phil. 665). (Civil Law Reviewer by Desiderio P. Jurado, 1882 Twelfth Edition with Supplement published by National Book Store, Inc.)

Rule 1 of OCRG Circular No. 90-2 dated 28 March 1990 likewise define Adoption as a legal process pursuant to P.D. No. 603, as amended by Executive Order No. 209 (Family Code of the Philippines) in which a child’s legal right and duties toward his natural parents are terminated and similar rights and duties toward his adoptive parents are substituted.

Adoption is always a juridical act (Lazatin v. Campos, 92 SCRA 250) and it cannot be granted administratively. And because there can be no valid adoption without a court decree granting the same, a mere agreement of adoption between the adopters and the parents of the child is not a valid adoption (Ynigo v. Republic, 95 Phil. 244), nor the mere fact that the child has lived with the alleged adopter who had treated him like his own child sufficient to establish a valid adoption between the alleged adopter and the child (Lazatin v. Campos, 92 SCRA 250).

What are the requirements for registration of adoption?

The following documents shall be submitted to the Local Civil Registrar for entry in the Register of Court Decrees:

1. Four (4) copies of judicial decree of adoption to be distributed as follows: first copy to the registrant, second copy for the local civil registrar making the entry, third copy to the local civil registrar of the place where the birth of the child was originally registered and the fourth copy to the Office of the Civil Registrar-General.
2. Four (4) copies of the birth certificate of the birth certificate of the adopted to be distributed in accordance with the immediately preceding paragraph (OCRG Circular No. 90-2 dated 28 March 1990).

What are the requirements that shall be complied with by concerned parties in the preparation and issuance of the Amended Certificate of Live Birth of the adopted child?

The following requirements shall be complied with by the concerned parties:

1. Certification of registration of the adoption decree to be issued by the civil registrar of the city or municipality where the adoption decree was recorded;
2. Authenticated copy of the adoption decree bearing registry number and date of registration;
3. Copy of the registered Certificate of Live Birth of the Adopted child. If the birth of the adopted child was not previously registered, the same should first be recorded in the civil registrar with the child’s natural parents under the rules governing delayed registration of birth;
4. If the adopted child was a foundling, the document to be amended is his Certificate of Live Birth based on the available information which may be obtained from the adopting parents, or from reliable and competent sources;
5. The amended Certificate of Live Birth shall be attached to the original Certificate of Live Birth of the child which is filed at the office of the Civil Registrar; and
6. When the interested party requests a copy of the amended Certificate of Live Birth, the copy to be issued shall not bear the annotation or any remark that will disclose the facts of the adoption. (Rule 55 A.O. No. 1 S. 1993).

What/Who are the Indigenous Cultural Communities/Indigenous Peoples?

Group of people or homogeneous societies identified by self-ascription and ascription by others, who have continuously live as organized community on communally bounded and defined territory, and under claims of ownership since time immemorial, occupied, possessed and utilized such territories, sharing common bonds of language and customs, traditions and other distinctive cultural traits, or through resistance to political, social and cultural inroads of colonization, non-indigenous religions and cultures, became historically differentiated from the majority of Filipinos.

ICCs/IPs likewise include peoples who are regarded as indigenous on account of their descent from the populations, which inhabited in the country, at the time of conquest or colonization, or at the time of inroads of non-indigenous religions and cultures, or the establishments of present state boundaries, who retain some or all of their own social, economic, cultural and political institutions, but who may have been displaced from their traditional domains or who may have been resettled outside their ancestral domains.

What are the Registrable Acts and Events for ICCs/IPs?

1. Birth

2. Death

3. Marriage

4. Dissolution of Marriage

5. Revocation of Dissolution of Marriage

6. Court decrees/orders and legal instruments insofar as applicable for ICCs/IPs

What are the Registry Books which shall be kept by the City/Municipal Civil Registrar aside from the other registry books that are currently kept by them for ICCs/IPs?

1. Register of Marriage Dissolution

2. Register of revocation of dissolution of marriage

What are the Forms to be Used?

1. Municipal Form No. 102 (IP Form No.1)

2. Municipal Form No. 103 (IP Form No.2)

3. Municipal Form No. 97 (IP Form No. 3)

4. IP Form No. 4 (Certificate of Dissolution of Marriage IP Form No. 5 (Statement of Revocation of Dissolution of Marriage)

What are the Requirements for Registration of Birth of ICCs/IPs?

     If person is below 18 years old:

1. Four (4) copies of the Certificate of Live Birth (COLB) with Attachment IP Form 1 duly accomplished and signed by the proper parties.  The name of the child maybe.

• one name/indigenous/tribal name
• first name/middle name and last name not following filial relationship
• first name, middle name and last name according t filial relationship
• other names

   If delayed registration:

1. Accomplished affidavit for delayed registration at the back of the COLB by the father, mother or guardian.

2. Any two of the following documentary evidences which may show the name of the child, date and place of birth, and name of mother (and name of father if acknowledged)

a) baptismal certificate;
b) school records (nursery kindergarten, or preparatory);
c) income tax return of parent/s;
d) insurance policy;
e) medical records; and
f) certification from tribal chieftain/leaders for the existence of the tribe in   the area.

3. Affidavit of two (2) disinterested persons who might have witnessed or known the birth of the child

    If person is 18 years old and above:

1) All requirements for a child who is below 18 years old; and
2) Certification of marriage, if married.

What are the requirements for Registration of Death of ICCs/IPs?

1) Four (4) copies of the Certificate of Death with Attachment IP Form 2 duly accomplished and signed by proper parties;

If delayed registration:

2) Affidavit of delayed registration which shall be executed in hospital/clinic administrator if the person died in hospital, clinic and similar institution, or if person died elsewhere, by attendant at death.  The affidavit shall state the following:

– name of the deceased
– facts of death
– date and place of burial/cremation
– cause of not reporting the event within 30 days.

3) Approval for registration by the health officer in the box provided in the Certificate of Death

What are the requirements for Registration of Marriage of ICCs/IPs?

If delayed registration:

1) The testimony of authorized community elders, solemnizing officers or authorities of traditional socio-political structures and stating the facts and circumstances of marriage.

What are the Requirements for Registration of Dissolution of Marriage of ICCs/IPs?

1) Five (5) copies of Certificate of Dissolution of Marriage duly accomplished and signed by the proper parties;

2) Certification from NCIP Provincial Office (of the area where the marriage was celebrated) stating that the parties are members of a particular ICC/IP and that tha marriage dissolution was made in accordance with customary law and practice.

What are the Requirements for Registration of Revocation of Dissolution of Marriage of ICCs/IPs?

1) Five (5) copies of Statement of Revocation of Dissolution of Marriage duly accomplished and signed by the proper parties.